Skip to main content

BandMath: Comprehensive Feature Documentation

Last Updated: 2026-06-27

Welcome to the definitive feature guide for BandMath. Here's a full list of everything BandMath can do to help automate the hardest parts of touring finance.

1. Core Financial Ledger​

At the heart of BandMath is a robust, dynamic ledger designed specifically for the unique financial realities of touring bands and independent artists.

  • Add, Modify, and Delete Transactions: Easily record incomes (like guarantees or settlements), expenses (like gas, hotels, or gear), and payments between members. Full CRUD capabilities ensure the ledger is always accurate.
  • Smart Receipt Capture: Upload and attach receipt images directly to expense transactions, ensuring nothing is lost when tax season arrives.
  • Advanced Profit Splitting ("The Penny Catcher"): The backend automatically splits incomes and expenses equally among active members. It dynamically handles rounding errors (e.g., splitting $10.00 three ways) by seamlessly assigning leftover pennies to members in a rotating fashion, guaranteeing perfectly balanced books down to the cent.
  • Member Balances & Settlements: The app continually calculates pairwise debts (who owes who exactly what) so that bands can settle up instantly without any manual math.

2. Advanced Tour Accounting​

BandMath eliminates the need for complex, messy spreadsheets by automating the hardest parts of touring finance.

  • VAT Bank Integration: For international touring, bands can designate a "VAT Bank" member. The app automatically calculates and siphons the appropriate tax percentage out of the profit pool and safely parks it in the VAT Bank for government remittance, preventing bands from accidentally spending tax money.
  • The Venue Split Calculator: Nightly merch settlements are notoriously difficult. BandMath's venue split logic automatically calculates the venue's cut of gross sales, subtracts it from the night's revenue, and accurately splits the remaining profit among the band members.
  • Shadow Profiles: Not everyone on the tour needs a smartphone app. Band managers can create "Shadow Profiles" for crew members, sound engineers, or even a shared "Van Fund." These profiles accrue balances and receive cuts of the profit, completely managed by the Founding Member.

3. The Point-of-Sale (POS) System​

A built-in, lightning-fast digital storefront designed for the chaos of the merch table.

  • Dynamic Cart System: Easily add multiple products and sizes to a cart.
  • Discounts & Tips: Apply custom discounts to total orders or accept tips from generous fans. The backend automatically distributes tip revenue directly into the band's profit pool.
  • Cash & Card Tracking: Seamlessly toggle between Cash and Card checkouts to keep an accurate physical cash box count while tracking digital revenue.
  • Customer Email Capture: Fan emails can be optionally captured during checkout for digital receipts or mailing list signups.

4. Merch Inventory Management​

Know exactly what is in the trailer at all times.

  • Product & Size Management: Create custom merch items (e.g., "Tour Tee", "Vinyl") and manage infinite size variations (S, M, L, XL, etc.).
  • Real-time Stock Depletion: Every time a cart is checked out in the POS, the inventory count for those specific items and sizes is instantly and automatically deducted.
  • Historical Cost Tracking: BandMath locks in the "Cost Goods Sold" (COGS) at the time of purchase. If a band buys a batch of shirts for $5 each, and a second batch for $7 each, the app calculates profit using the exact cost of the specific item sold.

5. The Merch Analyzer (AI Insights)​

A powerful, automated reporting dashboard that acts as the band's virtual merch manager.

  • Profit & ROI Tracking: View high-level metrics like Gross Revenue, Total Profit, Average Order Value, and Total Items Sold.
  • "Trophy" Awards (Top Performers): The app automatically analyzes sales velocity and awards "Trophies" to the highest-grossing items (e.g., "Peony t-shirt - M is your top earner!").
  • Restock Warnings: The backend flags items that are running dangerously low on stock or have completely sold out, allowing bands to re-order before losing out on potential revenue.
  • Intelligent Recommendations: The analyzer provides actionable business insights, such as recommending a price increase on high-velocity items, or suggesting a bundle discount on stagnant inventory.

6. Export & Portability​

Bands own their data. BandMath makes it easy to plug into the broader music industry ecosystem.

  • Ledger Export to CSV: A one-click button downloads the entire financial history into a perfectly formatted, spreadsheet-ready CSV. It includes every detail (Descriptions, Tips, Individual Splits, Payment Methods, and Receipt URLs) so accountants can do their jobs effortlessly.
  • Email Contact List Export: A dedicated button instantly downloads a deduplicated, clean CSV of all fan emails collected during the POS checkout. Bands can seamlessly upload this directly into Mailchimp, Klaviyo, or any other marketing tool.